Tired of typing the same text over and over again? You need a text fragment! Text snippets, common in code writing tools, make inserting repetitive content faster and easier.
The beautifully named Beeftext is a clever tool that allows you to insert text snippets almost anywhere in Windows. Here’s how to use snippets to improve productivity and reduce repetitive typing.
How to download and install Beeftext
The beeftext app is free, open source and very lightweight. It can be installed on your computer or run as a portable app. In either case, you’ll hardly know it’s there until you have to use it.
To install the app, download the installation file and double click on it. Follow the easy installation instructions. If you’re using the portable app, download the file and double-click it to get started. You could even add it to your toolkit as one of the many free portable apps for students so that you always have it with you.
Creating Snippet Combos in Beeftext
Combos are the key to what makes this such a great snippet tool. In Beeftext, a Combo is a short combination of characters linked to a fragment. The character combination should be something you wouldn’t normally type.
- To make your first combo, open Beeftext and click Combos > New.
- Give the combo a descriptive name that refers to the clip, for example “Personal Email Signature.”
- Now choose the keyword. This is the combination of characters you type to insert the snippet.
- Enter the contents of the snippet in the corresponding box. You can also add a description of the clip if you want.
- To ensure that the combo is recognized accurately, set the Matching dropdown to Strictand case sensitivity until case sensitive.
- Click OK to complete making your first combo.
The combo is added to the default group. You can create new groups to organize your combos. Just click Groups > Newgive your group a name and description and click OK. When you create combos, you can choose which group they are stored in.
Insert clips in Windows
When you close the Beeftext app window, the software continues to run in the background. If you installed the app, instead of using it portable, it will be added to your startup apps.
All you need to do to insert the text into your snippet is to type the keyword. Make sure the cursor is where you want to add the text.
For example, in Gmail, type your message and then type the keyword for your personal signature. The keyword is immediately replaced with the signature you created in the combo.
As you add more and more snippets, it can be difficult to remember the keyword for each snippet. Fortunately, the app has a built-in combo selector. When activated, the combo selector shows all your combos in a floating window. You can then just choose the fragment you want to insert.
The default shortcut to open the dialer is CTRL + Shift + Alt + Enter. You can change the shortcut in the Beeftext app preferences. You can also disable the combo selector if you don’t need it.
Where to use text snippets
You can use the app almost anywhere to insert snippets where you can enter text. We have tested it successfully in Microsoft Office, Gmail, Microsoft Mail, Thunderbird, Slack, WPS Office, Notepad, Atom, CodeWriter, Chrome and Edge. And since there are plenty of reasons to use Microsoft Edge on Windows 11, it’s a good thing that Beeftext works well with it.
As long as the combination of characters you chose isn’t a command in the app you’re using, you should be able to use Beeftext to insert snippets anywhere.
Using Text Snippets in Windows
It’s a real productivity hack to be able to insert a large chunk of text anywhere in Windows without having to retype it every time. It doesn’t matter if you want to add alternate signatures, repeated lines of code, or even a favorite text emoji, you can do it with snippets.